Dear Parents and Students,
The Avon Old Farms School Campus is full of spring energy. On Friday the International Club organized lunch for the whole Avon community by serving dishes from 8 different countries in the Refectory, on Sunday the juniors and seniors had a beautiful evening for prom and on Monday the seniors participated in their community service projects. The students are also working hard on their final exams and year end projects. While all these exciting events are happening on campus, we are in full preparation mode to welcome your sons to campus for their first year at Avon. I trust that you are looking forward to your son's upcoming school year and I hope the information in this post will answer your questions and guide you through the process.
This post contains important information for our international student community. Please carefully review this post and let me know if you have any questions.
While this post covers topics that are important to international students, the Avon website has a full section dedicated to all new students. Please follow the link: Resources for New Families.
We also have a number of zoom meetings over the summer months to fully inform the new students and families about different aspects of life on our campus: Summer Webinar Schedule
1. HEALTH INSURANCE
Avon Old Farms School requires that all students carry sufficient medical insurance and have comprehensive coverage in the State of CT. We have partnered with Clifford Allen Associates to provide a policy that meets these requirements for our international students. You will pay Clifford Allen Associates directly using a credit card. Medical insurance will NOT appear on your tuition account. Please follow the instructions below to purchase medical insurance for your son. Here is the link to the website where they have to sign up: International Student Health Insurance
- All international students must go to this website and enroll in a plan and purchase health insurance for the 2022-2023 school year.
- Once you have completed the enrollment and payment process, a copy of your son's insurance card will be available on the CAA website 24-48 hours after the process is complete. Please download this card and upload it to the Personal Insurance Information Requirement in Magnus. Please do not upload the receipt of purchase. PLEASE HAVE YOUR SON CARRY THE PRINT OUT OF THE ID CARD WITH HIM WHEN TRAVELING TO THE U.S.
- A hard copy of the insurance card will be sent directly to the school and given to your son when he arrives on campus.
2. TDAP VACCINE
For students who are unable to receive the TDap in their home country, please contact the Director of Nursing, Heather Callaghan, at firstname.lastname@example.org by July 30th. If your son is unable to receive the vaccine in your home country, the vaccine will be administered at school. The Health Center will reach out to you with a consent form in early August.
3. COVID VACCINE
The Covid vaccine is required for all students. Future additional requirements are possible and will be based on guidance from the Center of Disease Control and Prevention as well as the Farmington Valley Health Department.
If you have questions regarding your son's current medical insurance, vaccines, TDap, or any other questions regarding medical insurance or healthcare in the United States, please contact the Director of Nursing, Heather Callaghan, at email@example.com.
4. EMERGENCY CONTACTS
All students (domestic and international) are required to have an emergency contact registered with the school (in Magnus) that lives within 300 miles (5 hours) driving distance from the school. Emergency contacts must pick up and assume care for any student whose parents/guardians are unavailable or can not pick up their son within 8 hours of notification. Some of the reasons the student may need to be picked up are, but not limited to, student isolation requirements due to a communicable disease such as influenza or COVID-19, mandated quarantine, school shut down/vacations, medical or mental health issues requiring close supervision or hospitalization, or a disciplinary issue. If you need assistance with finding an emergency contact, a list of emergency contact service companies that have been vetted and interviewed by the school administration and that we have previously worked with are linked in this post. Please note that these companies will enter into a contract with you prior to the beginning of the school year and bill you directly for their services. The typical structure is a membership fee up front and then a fee per service rendered. Our administration, Mr. Doyle and Mrs. Rooney and the Dean for your son’s grade, will be in touch with your son during their off campus time.
Click here for Emergency Contact Services
5. F1 VISA APPLICATION PROCESS AND I-20
International students who do not have permanent residency or U.S. citizenship will need an F1 visa to travel and study in the U.S. In order to apply for the I-20, the school will issue the student an I-20 document, which is needed to apply for the F1 Visa at the American Embassy or Consulate in your area. If you have not received an I-20 document yet, please contact me at your earliest convenience.
For more information about the F1 visa process, please review this link to the Department of Homeland Security website: F1 Visa process
Kindly let me know when you have received your F1 visa.
6. ARRIVAL TIMES AND 2022-2023 SCHOOL CALENDAR
All new students are expected to arrive on Tuesday, September 6th between 10 AM and 1 PM. The school will offer transportation from Bradley International Airport and John F Kennedy International Airport to campus at the start of school and throughout the school year for long breaks. Representatives from the school will be stationed at a predetermined location and will wear Avon hats and shirts so that your son can find them easily. Please check the school calendar and (soon to be posted) shuttle schedule before booking your flights. The school calendar and shuttle schedule will be posted under the Parents Link on our website. Mrs. Kaylor, who works in the Dean’s office, is the point person for all student life related logistics, and can be contacted throughout the summer for information about the school’s shuttle program. Students must be registered with Mrs. Kaylor to be able to use the school shuttle! Mrs. Kaylor’s contact information is listed below:
Mrs. Barbara Kaylor
+1 860 404 4242
7. DORM ROOM ESSENTIALS, DRESS CODE AND BLAZER PATCHES
Some families enjoy arriving a few days early to purchase some of the items for your son’s dorm room at local stores in the area. I will attach the packing list for your convenience. The packing list has the essentials and students often add other items that can be ordered online and shipped to the campus or purchased after you arrive in the U.S.: mattress pad, mini fridge and computer monitor are popular add ons. The School’s Thrift Store, run by the Students’ Environment Club, will be open during opening week and recycled products are available for a discounted price.
The packing list also includes the items for classroom dress (everyday wear) and Vespers dress (for the Sunday evening Vespers gathering and special occasions). Please see the pictures below for a visual (please note that classroom dress also may include chino knee length shorts)
Students will receive the school patch and school tie on arrival and Mrs. Kaylor will arrange for the seamstress to attach the patch to the navy blazer during the first week of school.
Click here for the Packing List
8. LODGING IN THE AREA
There are many hotels in the Avon, Farmington and West Hartford area. Our families often enjoy the following hotels:
Residence Inn in Avon: within walking distance from Whole Foods market. Studios, 1 bedroom and 2 bedroom units, all with kitchens.
Avon Old Farms Hotel in Avon, short distance from campus.
Delamar Hotel in West Hartford, next to Whole Foods market and in a shopping area with many restaurants nearby.
9. SELECTING CLASSES 2022-2023 AND ONLINE SUMMER PROGRAM
Our Academic Deans carefully review your son’s transcripts from this past year and will propose a class schedule based on their review and past teacher recommendations. They will email you with a proposed class schedule and connect with you to discuss via email or zoom and will work with you to place your son at a level that is deemed appropriate. We have a 3 week add-drop period during which it will be determined whether your son belongs in a given class-level or not. If the class rigor is too much or not sufficient, the advisor and the Academic Dean will be able to move classes accordingly.
Your son may also be interested in participating in our online summer program, either as an academic class or a preparatory class. We offer a variety of programs. Please follow this link to more information: Summer Online Program. You can contact the Director, Ms. Kathleen Barzun for more information:
Ms. Kathleen Barzun
+1 860 404 4597
10. BIG BROTHER PROGRAM
During the summer, your son will hear from a current Avon student who is participating in the Big Brother Mentorship program. The big brothers have completed an application process and have been selected to reach out to our new students to help them prepare for and get settled on campus. When you arrive on campus, your son’s big brother will be there to meet him and help move in.
11. ZOOM INTERNATIONAL FAMILIES
On July 28th at 8 AM ET we will host a zoom meeting for all new international families. A number of school administrators, including the academic deans and a current international student will be joining me to answer any questions you may have. I look forward to seeing you at the zoom meeting. Please consider this a “save the date” notice. The zoom invitation will follow a week prior to the meeting.
Please send any other questions about your son's arrival to me via email, WeChat or Whatsapp.
I look forward to seeing you on campus in September.
Christel Rooney P'18
Director of International Admission
International Student Coordinator
International Advancement Officer
(860) 404-4387 office
(860) 841-1330 cell