Please make sure all required documents have been completed and uploaded to our registration system. This must be done two week prior to the start of camp. Click here to login and upload your documents to UltraCamp.

According to state regulations, we are required to have health records on file for each child attending camp. To complete the registration process, the Physical/Immunization UltraCamp form must be completed and returned prior to the start date of camp, and either a scan or hard copy of a physical exam and immunization records, any prescriptions for any medication (prescription or OTC), and a must be sent prior to the start of the camp. If your child will attend more than one AOF camp listed above, you need only submit the forms once, two weeks prior to the start date of his/her first AOF camp. If your child is attending a camp at Avon Old Farms School that is not listed above, you will need to contact that camp’s office/director for information regarding medical forms.

Required Medical Forms

We need copies of the following forms on file for each camper:

• Camp Physical Form (required)

For campers with special health care needs:

• Individual Plan of Care for Child with Special Health Care Needs Form (required)

Please Note: If your child has special health care needs, please read the following information and complete the appropriate forms above.

Administration and Prescription/Non-Prescription Form

• Administration and Prescription/Non-Prescription Form

Please Note: If your child will need medication during the course of his or her day, please read the following information and complete the appropriate forms above.

Below, please find our camp medication administration policy. Our summer programs wish to limit medication usage to camper self-administration (of a school age), with the exception of Epi-Pens. The program will keep the proper documentation on file. If your child brings to camp an inhaler, or other prescribed oral or topical medication, or a non-prescribed (over-the counter) oral or topical medication that may need to be provided, camper must be able to self-administer. Proper documentation should be submitted with the physical forms.

Administration of Medication Policy

Avon Old Farms Summer Camps will keep on file the following:

• All prescribed inhalers or Epi-pens or other medications with parent’s consent and a doctor’s signature
• Non-prescription oral medications with parent’s consent and a doctor’s signature

Parent Responsibilities:

• It is the parent’s responsibility to inform program staff upon registration that their child has a prescribed inhaler, epi-pen, or other medication.
• Prescription medications must be handed to the Director of First Aid by the child’s parent.
• Medication forms are required to be signed by parent and the child’s physician before the program starts. Your child will not be allowed to attend camp if the appropriate forms (attached below) are not completed. If there are any changes to the child’s dosage/medication, a new set of forms must be completed by the child’s physician.
• Medications must be in their original container and clearly labeled with the child’s name. A prescription label must accompany all prescription medication.

Staff Responsibilities:

• Camp staff will maintain medications in accordance with Connecticut State Dept. of Health regulations
• All medications, except for epi-pens, will be self-administered by the camper under close supervision of a camp staff member
• Epi-pens will be administered by an appropriately trained camp staff member
• Parents shall be notified of any administration errors by telephone by a camp staff member. The error will be documented in the child’s camp record
• Camp staff will keep accurate documentation of all medications administered by completing the proper paper work, which will be kept in the program director’s files. Individual administration records shall include:
  • The date the medication was administered
  • The time it was administered
  • The dose that was administered
  • Any comments

Throughout the summer, the opportunity may arise for your child's picture to be taken for camp publications. It is assumed that the parent/guardian condones this practice unless a written note stating otherwise is received on or before the first day of camp. For safety reasons we do not publish or release the names or any other personal information about the children whose photos we use or who attend the camp. Your information is confidential and secure.

For the safety and welfare for all campers, Avon Old Farms Summer Camp reserves the unrestricted right to dismiss any camper whose conduct or influence, in the opinion of the Camp Director, is detrimental to the best interests of the camp. There will be no refunds in this case.